Planned Preventive Maintenance (PPM) of the Buildings

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Planned Preventive Maintenance (PPM) may bed defined as preventive or preventative maintenance (PM), an organized method for maintaining the building processes or expanding the building life before any trouble or breakdown.

Preventive maintenance can be either prepared or unscheduled. However, when it arrives to building maintenance, planned preventative maintenance is the considerably proper technique for holding the performance and integrity of residential and commercial property sectors.





  1. Features of Planned Preventive Maintenance (PPM)  

Planned preventive maintenance is a plan that identifies the solution for each building maintenance problem. It is a maintenance action that should be designed, documented, and scheduled. PPM seeks to choose “which” task and “how” that task would be finished.

An effective PPM for residential and commercial properties covers the property from degradation and feeds asset value. In addition, without an effective PPM, minor problems in the property can shift into expensive repairs (structural repairs and maintenance).

PPM seeks to decrease downtime by maintaining all the resources, such as labor and parts, and is willing to fix the problems before any breakdowns. Furthermore, it tracks a proactive maintenance strategy to prevent minor issues from becoming big.

PPM covers the building condition and confirms that the investment does not drop into disrepair, thus profiting the owner.

PPM also allows the tenants to reduce the potential dilapidations at the end of the tenancy.

PPM schedules and checklists are organized and put in place based on the property type. A property or a facility manager specifically monitors PPM schedules.


Planned Preventive Maintenance





  2. Advantages of Planned Preventive Maintenance (PPM)  

The significant advantage of PPM is that it recognizes and addresses the problem before the situation deteriorates. A well-planned and executed PPM decreases reactive maintenance costs by 12% to 18%.

Note: Reactive maintenance is the maintenance that is achieved when an asset has already broken down or malfunctioned. Here, the actions are carried out to restore the purchase to operational requirements.


Other advantages of PPM are:

a. The PPM technique makes sure health and safety compliance. For instance, routine examination of a building roof can control collapse and extra health and safety risks.

b. Perfectly executed PPM activities can bypass major unexpected repair work requirements.

c. PPM plans employ manpower and budget throughout the maintenance year.

d. The PPM approach works in compliance with the manufacturer’s warranty conditions.

e. It improves the property’s value by maintaining and improving the asset.


Planned Preventive Maintenance





  3. PPM Schedule  

Planned preventive maintenance (PPM) can be designed in calendars or software packages as your wish:


a. PPM Calendar

A spreadsheet or a calendar incorporates the manufacturer’s recommended maintenance plans for the building’s items. The items are selected on the calendar established on the date, equipment running hours, distance traveled, etc.

PPM calendars produce a single interface for all the maintenance. As an outcome, the interface is more comfortable following and managing maintenance.

In addition, these calendars can develop reminders or alerts when any maintenance item is due. PPM calendar is employed for small zones.


b. PPM Software

PPM software is developed to facilitate and streamline the management of maintenance operations by averting downtime. These software systems are Computerized Maintenance Management Systems (CMMS) or Enterprise Asset Management (EAM) software. These are used at more effective job sites.

Some of the items added to the Planned Preventive Maintenance (PPM) checklist for residential property management are:

a. Gas safety certificate

b. Roof inspections

c. Electrical safety standards

d. Property condition surveys

e. Boiler service


When it arrives at multiple occupancy buildings, the details contained in the PPM checklists are:

a. Lift engineering and inspection details

b. Fire risk assessments

c. Emergency light testing

d. Health and safety risk assessments

The preventive maintenance checklist mentions crucial checkpoint activities threatening life or property or bringing huge restoration or replacement works if neglected.




  4. References  

1. Content Filter & Authenticity Checking Team, Dream Civil International

(Our team checks every content & detail to maintain quality.)




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